الوصف
This managed service continuously analyses your outstanding invoices, customer payment history and communications to prioritise collection actions and track promises-to-pay. implementi.ai operates the automation, monitors its health and handles configuration changes so your team receives actionable, up-to-date worklists rather than raw spreadsheets.
The solution reduces time spent deciding which accounts to contact, provides AI-drafted outreach suggestions and keeps an auditable history of commitments and collection outcomes. Final connectivity, scope and the systems to be linked are confirmed before launch.
المشكلة
Most teams manage collections with manual ageing reports, email threads and ad-hoc reminders. As volumes grow, high-risk accounts can be overlooked while low-value chasing wastes staff time. Promises-to-pay and dispute statuses are tracked inconsistently across spreadsheets and CRM notes, so follow-ups miss agreed dates and escalations happen too late. This creates cashflow uncertainty and distracts senior staff with avoidable exceptions. A dependable, continuously updated prioritisation and promise-tracking system is needed to turn dispersed data into reliable day-to-day collection work.
ما الذي تقوم هذه الحلول بأتمتته
This service automates continuous analysis and operational handling of accounts receivable to produce a prioritized collections worklist and to track payment commitments.
- Daily consolidation of outstanding invoices, payment history and recent customer communications.
- AI scoring of invoice risk and recommended action (e.g., reminder, escalation, dispute follow-up).
- Generation of draft messages for email/SMS or CRM tasks and logging of sent outreach.
- Central tracking of promises-to-pay, expected payment dates and automatic reminders for missed commitments.
- Escalation alerts for high-risk accounts or long-unresolved disputes.
ما الذي ستجنيه شركتك
- Clear priorities. AI scoring surfaces the invoices most likely to benefit from immediate action, so collectors focus on work that improves cash outcomes instead of chasing low-value items.
- Reduced manual busywork. Drafted outreach messages and automated reminders cut time spent composing emails and updating spreadsheets, freeing staff for negotiations and dispute resolution.
- Reliable promise tracking. Promises-to-pay are recorded, monitored and re-notified automatically, reducing missed commitments and repeated manual follow-ups.
- Consistent escalations. The service enforces agreed escalation rules so high-risk accounts are flagged promptly to managers or legal teams.
- استمرارية العمليات. implementi.ai monitors the automation and applies routine fixes and configuration updates so the process keeps running as systems or business rules change.
حالة استخدام عملية
A medium-sized B2B supplier issues hundreds of invoices monthly to repeat customers. The credit team spends hours manually sorting ageing reports and drafting reminders; promises-to-pay are recorded only in email chains. After deploying this service, daily AR analysis produces a ranked worklist. The system highlights a major account with repeated partial payments, suggests a scheduled call, drafts an escalation email for the account manager, and records a promise-to-pay with an automatic follow-up reminder if the date passes. Collectors work from one reliable source of truth and disputes are surfaced earlier.
لمن هذا البرنامج؟
- SMB and mid-market finance/credit teams looking to improve cash collection efficiency and reduce manual AR administration.
- Companies with recurring B2B invoices and moderate-to-high receivables volumes who need day-to-day prioritisation of collector activity.
- Organizations that manage promises-to-pay and dispute workflows across email and CRM and want a single tracked record.
ما الذي تشمله الخدمة الشهرية؟
The monthly subscription covers the ongoing managed automation and the routine operational tasks required to keep it running. implementi.ai configures agreed integrations, operates the automation, monitors its operation, handles and fixes automation errors, and applies reasonable configuration updates.
- Daily processing and prioritisation of AR items.
- Monitoring and maintenance of integrations and workflows.
- Adjustment of scoring rules and outreach templates as business needs evolve.
الحالات التي قد لا يكون فيها هذا الحل ضروريًا
- Very low-volume businesses with fewer than a handful of monthly invoices where manual handling is already efficient.
- Companies that require in-house-only control of all collection messaging and strict legal limits on automated reminders without external operation.
كيف يعمل
- Connect your data sources. We link your accounting/ERP, CRM and payment systems (or accept scheduled exports) so the automation sees invoices, payments, customer terms and recent communications.
- Import and normalise records. Invoices, credit notes, receipts and dispute tags are consolidated and normalised into a single AR dataset for analysis.
- قم بالتقييم وتحديد الأولويات. AI evaluates each outstanding invoice using age, payment history, dispute flags and customer behaviour to produce a ranked worklist and recommended next action.
- Draft outreach and tasks. The service generates suggested email or SMS drafts and creates CRM or task items for collectors; templates reflect your tone and escalation rules.
- Track promises and outcomes. When a customer commits to a payment date, the promise is recorded and the system schedules automatic reminders and follow-ups if the date is missed.
- Alert and escalate. High-risk accounts or long unresolved disputes trigger alerts to managers or a predefined escalation path for human intervention.
- المراقبة والصيانة. implementi.ai continuously monitors the automation, fixes errors as they arise and updates configuration or templates as agreed.
مثال على مسار العمل
For example, imagine a company that issues weekly invoices to dozens of distributors. A large invoice becomes 60 days overdue and customer emails show a dispute about delivery. The automation imports the invoice and communications, assigns a high-risk score and recommends a follow-up call plus a reconciliation request. It creates a task in the CRM, drafts an email summarising the dispute points, and records a promise-to-pay if the customer agrees to a settlement date. If the promised date passes with no receipt, the system sends a reminder and escalates the account to the credit manager for phone collection.
التكاملات
الأنظمة النموذجية
Typical systems that can be connected include accounting and ERP platforms (for example Xero, Sage, NetSuite), CRM systems (for example Salesforce, HubSpot), payment gateways and payment files, and helpdesk or email systems where dispute threads exist. Other systems can potentially be connected by API, webhook, scheduled CSV export or a mediated integration agreed before launch.
طرق الاتصال
Connections are implemented via available APIs or native integrations where possible, webhooks for real-time events, or secure scheduled CSV/data exports when APIs are not available. Email parsing or CRM task creation are also common methods for outreach logging. The exact method for each system is agreed before implementation.
ما نحتاجه من شركتكم
Before launch we agree the systems to connect, sample data (invoices, payment history, dispute notes), your escalation rules and preferred outreach templates. We also need a contact for business-rule decisions and list of users who receive worklists. Compatibility and the final access method are confirmed during scoping and before any configuration work begins.
الأسئلة الشائعة
Which accounting and CRM systems can you connect to?
We commonly connect to popular accounting/ERP and CRM systems via their APIs; when a native API is not available we can work with scheduled CSV exports or webhook feeds. Final compatibility is confirmed during scoping.
Can the system send collection emails or SMS directly?
Yes — once agreed, the automation can generate and send messages through your email provider or integrated SMS service. Message templates and sending rules are configured to match your tone and escalation policy.
How are promises-to-pay tracked and enforced?
Promises are recorded centrally with expected payment dates; the automation schedules reminders and flags missed promises for escalation to a manager. Human intervention remains available for negotiation or dispute resolution.
What customization is available for prioritisation rules?
Scoring rules can be tuned to reflect your commercial priorities — for example, linking scores to customer credit limit, invoice size or strategic accounts. Implementi.ai applies reasonable configuration updates as part of the monthly service.
How does implementation begin?
We start with a scoping session to confirm systems, data samples and the actions you want automated. Launch time depends on integrations and scope and is confirmed before implementation.
ماذا يحدث عندما تواجه عملية الأتمتة خطأً؟
implementi.ai monitors the automation and handles and fixes errors as part of the subscription. Serious issues are escalated to your nominated contact for decision or additional input.
السعر
تغطي رسوم التفعيل الإعداد الأولي والتنفيذ وإطلاق نطاق الأتمتة المتفق عليه.
يغطي الاشتراك الشهري تكاليف التشغيل والصيانة والإدارة المستمرة لخدمة الأتمتة.
يتم تأكيد النطاق الدقيق ومبلغ الاشتراك الشهري النهائي قبل الإطلاق.
هل أنت مستعد لأتمتة هذه العملية؟
Tell us which accounting, CRM and payment systems your company currently uses.
سنقوم بتوضيح كيفية توصيل هذا الحل، ونطاقه، ومبلغ الاشتراك الشهري النهائي.
| راسلنا عبر البريد الإلكترونيcontact@implementi.ai | اتصل بنا+48 660 983 178 |
