Reinsurance Automation for Submissions, Bordereaux and Broker Service

A treaty submission can arrive across multiple broker emails, with exposure schedules, loss histories and proposed terms referring to different versions. Underwriters must establish which material belongs to the current submission before beginning their assessment.

Group documents under a proposed placement record, extract fields such as cedant, class, period, treaty type, limits and requested participation, and attach a source reference to each value. Compare the package with a placement-specific checklist and route gaps or contradictions to an intake reviewer for broker follow-up.

Changes to exclusions, reporting obligations or claims cooperation clauses can be difficult to identify across draft wordings and endorsements. A formatting change can also obscure a substantive amendment.

Compare the proposed wording with the designated prior version, group changes by clause and preserve links to both passages. Prepare a review queue for underwriting and legal specialists, with unresolved differences retained until an authorized reviewer records a decision.

Cedants submit premium bordereaux with inconsistent column names, missing transaction references or entries outside the stated reporting period. These defects interrupt ingestion and create avoidable reconciliation work.

Map approved source layouts to a standard schema and check treaty section, underwriting year, currency, transaction identifiers and required premium fields. Flag duplicates and inconsistent dates in a row-level exception file, then release only reviewer-approved records to the next processing stage.

Claims bordereaux may mix current-period movements with cumulative paid and outstanding figures without clearly identifying the basis. A misunderstood reporting basis can distort the apparent development of a claim.

Identify the declared reporting basis and compare claim identifiers, valuation dates, paid amounts and outstanding balances with the previous accepted file. Flag unexplained movements, reused identifiers and missing currency information for claims data review without inferring coverage or setting reserves.

A facultative certificate may differ from the approved placement record on insured details, policy period, participation or applicable wording. Manual checking becomes harder when certificates and corrections arrive separately.

Extract certificate fields and compare them with the approved facultative placement and signed-line evidence. Present discrepancies with document references to an authorized reviewer, and prevent the workflow from marking the file administratively complete while required checks remain unresolved.

Renewal preparation requires teams to gather treaty terms, premium development, claims history and outstanding data requests from separate records. An apparently complete pack may still contain outdated valuation dates.

Assemble a source-linked renewal pack using the designated expiring treaty record and approved reporting extracts. Label valuation dates and missing items, highlight superseded documents and route the pack to the underwriter without generating an autonomous renewal recommendation.

A shared broker inbox receives submissions, accounting questions, claims notices and wording requests that require different owners. Messages with incomplete treaty references can circulate between teams without a clear next action.

Classify incoming messages, identify available treaty and counterparty references, and place the correspondence in the appropriate team queue. Suggest an acknowledgment or request for missing identifiers, while routing coverage, claims and binding questions to authorized specialists rather than answering them autonomously.

New cedant relationships can remain operationally incomplete when reporting contacts, settlement instructions or data specifications are missing. Teams may not discover these gaps until the first reporting cycle.

Create an onboarding checklist with owners for approved counterparty documentation, reporting contacts, file specifications and settlement-instruction verification. Track completion, remind responsible staff and escalate overdue items; counterparty acceptance and bank-detail approval remain with authorized personnel.

Broker questions about statement discrepancies or reporting requirements can miss internal response targets when they are transferred between underwriting and accounting. Urgent items may not be distinguished from routine status requests.

Create a case with inquiry type, treaty reference, responsible team and the applicable internal service target. Monitor acknowledgment and response deadlines, escalate overdue cases and route any question involving contractual interpretation to a qualified reviewer.

Renewal and claims review meetings generate actions that can be lost in narrative notes. An informal discussion can also be mistaken for an approved commercial or coverage commitment.

Use approved meeting notes or transcripts to draft minutes with treaty references, action owners, due dates and links to supporting material. Mark proposed terms and unresolved decisions explicitly, then obtain participant review before distributing the record or assigning approved actions.

A broker statement can combine premiums, commissions, claims and adjustments across several treaties or reporting periods. Net balances alone do not explain which transaction caused a disagreement.

Compare statement lines with approved technical-account records using treaty, section, period, currency and transaction reference. Separate timing differences from unmatched amounts and prepare an evidence-linked exception queue for finance approval before any ledger adjustment.

A single broker remittance may settle several treaty balances, while the bank reference identifies only the broker. Incomplete remittance advice leaves cash unallocated even when the underlying debt has been paid.

Compare approved bank transaction data and remittance advice with open receivables using payer, currency, amount and treaty references. Suggest full or partial allocations with supporting evidence, hold ambiguous matches and require finance approval before posting.

Overdue premium balances may reflect a dispute, a missing allocation or an unfulfilled payment commitment. Chasing every aged item in the same way can produce unnecessary broker correspondence.

Rank open receivables using approved aging rules, dispute status, reconciliation status and recorded payment promises. Prepare treaty-specific follow-ups, track promised dates and escalate broken commitments to the collections owner without changing credit terms or offsetting balances.

Adjustable-premium treaties require reported premium bases to be assessed against agreed rates, minimums and deposit payments. Missing declarations or the wrong adjustment basis can delay settlement.

Collect declarations and apply deterministic calculations using reviewer-approved treaty parameters, including the premium basis and any applicable minimum or adjustment provisions. Show the calculation inputs, identify missing declarations and route the proposed adjustment to technical accounting for validation before billing.

Loss activity on an excess-of-loss treaty may require a reinstatement premium calculation under terms that differ by layer. Applying the wrong loss basis or reinstatement provision can produce an incorrect amount.

Identify loss movements requiring review and prepare a calculation using the approved layer terms, loss inputs and applicable time or amount basis. Display prior reinstatements and unresolved assumptions, then require claims and technical-accounting validation before recognizing or communicating a payable amount.

After a catastrophe, loss notices may use different event names and arrive before treaty references or location details are complete. Duplicate notices and uncertain event links can complicate operational reporting.

Group notices under provisional event identifiers using approved event information, source references and reported locations, while flagging possible duplicates. Prepare affected-treaty and missing-information queues for catastrophe and claims specialists; contractual event definitions and loss aggregation decisions require their review.

Potential retrocession recoveries require underlying loss evidence and a clear connection to the applicable retrocession contract. Incomplete supporting packs can slow specialist assessment and subsequent collection.

Use approved contract mappings to assemble underlying claim records, payment evidence and relevant contract extracts for potential recoverables. Track missing support and notice deadlines, with coverage, recoverability, recognition and external demands subject to authorized specialist approval.

Late bordereaux, unresolved cash allocations and unapproved adjustments can leave finance teams without a clear view of period-end dependencies. Separate status spreadsheets make ownership difficult to maintain.

Build a close checklist by reporting entity and period covering expected files, reconciliations, approved adjustments and outstanding review tasks. Assign owners, flag cutoff exceptions and compile source-linked status evidence, while leaving journal approval, reserving and accounting judgments to qualified staff.

Renewal opportunities can reach their target dates without current exposure data, an assigned underwriter or a confirmed broker timetable. Commercial teams lack a consistent view of which opportunities are ready for discussion.

Create renewal milestones from expiring treaty dates and agreed internal lead times, then check ownership, required information and broker engagement status. Route overdue dependencies and prepare follow-up drafts, with all offered terms and participation decisions reserved for authorized underwriters.

Business-development teams receive submissions that omit the class, territory, attachment or limit information needed for an initial appetite discussion. Underwriters must repeatedly request the same basic details.

Compare extracted submission facts with an approved, version-controlled appetite checklist and label each criterion as supported, missing or requiring interpretation. Prepare a screening brief and missing-information request for human review without automatically declining, pricing or accepting the risk.

Relationship teams may not have a consolidated view of a cedant's current placements, previously discussed needs and unresolved service issues. Outreach can therefore overlook relevant context or duplicate an existing discussion.

Combine approved relationship notes, current participation records and open service issues into a source-linked account brief. Flag explicitly documented requests or expiring placements for account-owner review, and require underwriting assessment of appetite, capacity and concentration before proposing additional participation.